Automated Extraction of Records of Processing Activities (RoPA) Using Hybrid RAG and Locally Deployed Large Language Models

2026-09-23

AI Summary

本文提出RoPA Manager系统，利用混合检索和本地部署的大语言模型自动提取越南数据保护法要求的处理活动记录，以解决手动准备劳动密集及云托管模型的数据主权冲突问题。

Abstract

Vietnam's Personal Data Protection Law (Law No. 91/2025/QH15) and Decree No. 356/2025/ND-CP, effective January 1, 2026, require organizations to establish and maintain Records of Processing Activities (RoPA). Manual RoPA preparation is labor-intensive, while cloud-hosted large language models (LLMs) may conflict with data-sovereignty requirements. We propose RoPA Manager, a system for automated RoPA information extraction using hybrid retrieval that combines lexical ranking over tsvector, dense-vector search, Reciprocal Rank Fusion (RRF), and locally deployed LLMs. We introduce a Vietnamese RoPA benchmark with 32 organizations, 77 processing activities, 12 field groups, and 4,338 reference values. Evaluation is reported at three distinct levels. The automated scorer, tested on perturbed data without invoking an LLM, achieved F1 = 0.9493 [0.9436, 0.9548]; this measures scorer robustness rather than end-to-end extraction accuracy. End-to-end extraction achieved token coverage of 50.04-55.25% against the reference labels. Two independent experts reviewed 1,558 reference values (35.9% of the benchmark), found no incorrect values, and achieved 99.68% agreement with PABAK = 0.9936. Value-level precision was not measured. Across 32 paired scenarios on a 24 GB GPU, locally deployed Qwen3.5-27B-GPTQ-Int4 showed no statistically significant difference from cloud-based DeepSeek-V4-Flash (difference 0.20 percentage points in favor of DeepSeek, 95% CI [-0.93, 1.32], p = 0.72), while Gemma-4-31B performed significantly worse (p < 0.01).

Problem

• Records of Processing Activities
• data-sovereignty
• automated extraction

Innovation

• hybrid retrieval
• locally deployed LLMs
• RoPA benchmark